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Public Speaking Course: 

Room Setup Checklist

Here are some tips from my public speaking course, that will show you the best way to set up your room. There are many items that you will need to check on to enhance your room  and maximize the effectiveness of your message. Here is a checklist to assist you when setting up your room.

  • Your first priority should always be safety. Make sure you know where all fire exits and extinguishers are located.
  • Make sure you have backup equipment and a backup plan in case of equipment failure.
  • Keep room lights at the highest intensity possible during your presentation unless slides and/or video projection are being used.
  • If room lights are down, put a soft light on the person presenting.
  • Schedule breaks during program.
  • Cut aisles behind poles.
  • Set aisles bigger as they get nearer exits.
  • Seat for least distraction audience members should not have to cross more than six others to get to a seat.
  • Force the audience to front of room with reserved signs or put out less chairs than the expected attendance. Stack additional chairs in back corner of room so they are handy if needed.
  • Arrange for a good sound system. Thoroughly check sound system BEFORE program.
  • Tape door latches to prevent them from making loud noises.
  • Use semi-circular seating if possible.
  • Provide hardback writing surface if needed.
  • Locate your presentation area as close as you can to front row.
  • If seats can't move YOU MOVE!
  • Without screen, set to long side of the room.
  • With screen, set to short side of the room.
  • Avoid long narrow rooms. If you get stuck with one, try to switch rooms if possible.
  • Avoid placing chairs next to walls.
  • Check climate. Locate climate controls or know who to call.
  • Make sure water and glasses are available.
  • Locate restrooms, phones, snackbars, elevators or stairs, and business center.
  • Make sure there are signs posted to direct participants to your room.

Personalize this checklist for every speaking engagement you do.

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The above checklist is from my public speaking course and will help you to perform your presentation without worrying of problems arising.

 
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